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SPRUILL CENTER FOR THE ARTS PROCEDURAL OVERVIEW: 1. Go to www.spruillarts.org. 2. Scroll to the bottom of the Home Page. Under ”Links”, click on the “Instructor Log In” link. 3. Log in using your Instructor I.D. # and password. 4. Click on the “Calendar” button for the appropriate year, and print the calendar for the appropriate quarter. 5. Click on the button labeled "EXISTING RTT FORMS". 6. Highlight the appropriate course information then copy and paste into a MS Word document. 7. Save file as: last
name-first name-quarter and year 8. Make all additions and changes in RED. If a description is changed (even slightly) convert the whole description to RED type. 9. Save document, PROOF ALL OF YOUR INFORMATION FOR ACCURACY
If you need detailed instructions, please make an appointment with Kristin Wilder, kwilder@spruillarts.org, or follow the directions below. Detailed Directions: 1. Go to the Spruill Center website www.spruillarts.org 2. Scroll to the bottom of the Home Page. Under ”Links”, click on the “Instructor Log In” link. 3. Log on to your secure page using your Instructor I.D. # and password. 4. Click on the Calendar button for the appropriate year (above your course list) 5. Scroll to the appropriate quarter, and print that page (you will need to use this calendar to complete your "Request to Teach" document). 6. Click your Back button to return to your secure page. 7. Click on the EXISTING RTT FORMS button. You are now looking at the templates for the courses you have previously offered at the Spruill Center. 8. Keep this webpage open. 9. Open "Word", open a New Document (Note: If you do not have Microsoft Word, you may be able to skip to Step 14 and paste your templates(s) directly into the body of a new email) 10. Click "Save
As" immediately. Save your document somewhere you can find it easily - such
as on your desktop. Name your document: Your Last Name, Your First Name
and the Quarter and year. 11. Keep your Word document open, but click back to the webpage with your courses. 12. Highlight the1st course that you want to teach next quarter. (When you highlight, make sure you start above the yellow box with your name in it, all the way down to below the “Equipment/Supply/Room Setup Request” box). 13. Click on copy (upper left side under EDIT). This will copy what you have highlighted. 14. Return to your Word document, click paste (upper left side under EDIT)…this should paste the highlighted information into your word document. Now click "Enter" on your keyboard (to move your cursor down one line). CLICK SAVE (upper left side under File) immediately on your Word document. 15. REPEAT Steps 12 – 14 for each course you would like to offer next quarter. You may save them into the same word document. 16. The Begin and End Dates are blank on the template as they obviously change each quarter. Please make sure your text font color is set to red as you fill in the course begin and end dates, including any exception dates. Tips: It may help your form to display properly if you set your left and right margins to 1” or less. Review your Word document; go through each course very carefully, making sure you read every block/cell. You will need to make changes in each course. At a minimum, you MUST enter a Start Date and End Date. There may be a date that you know you will not be able to teach, for example: Legal Holidays. Enter these dates in the “Exception Dates” block. (Remember, the end date of your course must change to reflect any sessions skipped. There may be other changes that you wish to make, for example to your min/max, # of sessions, course description, or fees. In this case, simply type over the existing information. However, be sure to MAKE ALL CHANGES IN RED. HOW TO CHANGE A PARTICULAR AREA TO RED:
TO GET BACK TO BLACK: Click on the "arrow" button next to the "A" icon and wait for the drop-down box to appear, then click onto AUTOMATIC to return to BLACK. CHANGES IN YOUR COURSE DESCRIPTION OR THE TITLE OF THE COURSE:
EXPLANATION OF "EXCEPTION DATES": This is if your class falls on a holiday and/or the Spruill Center is closed (see Spruill Calendar for dates the Center is closed), or for any dates you know you will not be holding class. Remember, your end date of your course must change to reflect any sessions skipped. REMEMBER: to continue to click on the "save" button throughout the entire process. In general this is a good habit to form when working with Word. PROPOSING A NEW COURSE: If you would like to propose a brand new course, one that you have never offered at the Spruill Center before, please use the “New Course Proposal Form." You can get the New Course Proposal Form from 2 places: 1. If you are viewing the templates for your existing courses, you can scroll down to the bottom of the page. The New Course Proposal Form should follow your last established course. 2. By going to your personal secure instructor's page, and clicking on the button labeled “NEW COURSE PROPOSALS”. Highlight, copy, paste and save the blank form into your Word document. Fill it out and submit it. ONCE YOU HAVE COMPLETED your "Request to Teach" document, you can either:
PLEASE
E-MAIL your completed "Request to Teach" document to: education@spruillarts.org
Kristin wilder |
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